Vacation rental cleaning contracts have gained popularity since the renting business started. If you have decided to step into this industry then being equipped with the proper knowledge and tools is a smart choice.

Airbnb business is becoming very popular now. People like to rent out a place that feels like home and enjoy their stay. They get to relax without having to deal with nosy people. Many people have started investing in this industry. And this means that the cleaning business industry just has another niche they can use. 

For vacation rental owners, maintaining a clean and welcoming property is essential to ensure guest satisfaction. A cleaning contract helps both property owners and cleaning companies set clear expectations and define responsibilities. 

This blog will cover everything you need to know about vacation rental cleaning contracts, from defining the contract itself to handling disputes and automating the cleaning process.

What Is a Vacation Rental Cleaning Contract?

A vacation rental cleaning contract is a formal agreement between a rental property owner (or manager) and a cleaning company. The contract lays out the terms for cleaning services, including tasks, schedules, supplies, and payment terms. It ensures that both parties know their responsibilities, and expectations are met. And both parties are legally protected.

This contract is important because vacation rentals often require regular cleaning between guest stays, which can vary greatly in frequency. With a solid contract in place, the cleaning company knows when and what to clean, while property owners can ensure their rental is well-maintained and ready for the next guest.

Deciding on Cleaning Supplies and Equipment

A critical aspect of a vacation rental cleaning contract is specifying who will provide the cleaning supplies and equipment. This section details which party is responsible for purchasing and storing cleaning items, such as detergents, mops, and vacuums. 

In many cases:

- Cleaning Companies Provide Supplies: The cleaning staff may bring smaller supplies like cleaning agents, cloths, and disinfectants.

- Property Owners Provide Equipment: Larger equipment, like vacuums, brooms, and mops, are often provided by the property owner. 

Make sure that the contract also outlines a plan for replenishing supplies and what to do if any equipment is damaged or runs out.

This all comes under vacation rental property management if you want to provide good cleaning services. This will help you set your cleaning company name apart and get more cleaning contracts.

Standard Property Appearance

One key element of a cleaning contract is to define the “Standard Property Appearance.” This section should specify how the property is expected to look after each cleaning session. It’s best to include clear instructions and even photos or videos to show the expected level of cleanliness and organization. This can cover:

- Placement of Furniture and Appliances: Ensuring all items are properly arranged, like placing remote controls on tables or arranging towels in the bathroom.

- Detailed Cleaning Expectations: Where to clean and how, such as ensuring blinds are open or closed, beds are made to certain standards, and kitchen surfaces are spotless.

By detailing these expectations clearly, you ensure that every cleaning session leaves your rental looking as good as new. Any vacation rental owner needs to maintain a clean and proper home. The clients need to find your house attractive if they plan to spend time there. 

Service Standards

Service standards are the heart of the contract, outlining what the cleaning company is expected to do. This includes:

- Frequency of Cleaning: How often the property needs cleaning (e.g., daily, weekly, after each check-out).

- Scope of Cleaning Work: A breakdown of the cleaning tasks, such as vacuuming, dusting, linen changes, and disinfecting all surfaces.

- Response to Additional Requests: Outline how the cleaning service will handle last-minute requests or emergency call-outs.

The service standards should be as clear as possible to prevent misunderstandings. Also, remember that cleaning needs might change based on the season, guest volume, or special requests, so be flexible when setting these standards.

Understanding Payment Terms

This also depends on vacation rental by owner as they will list how much they are renting their place for. Payment terms are a crucial part of any contract. For vacation rental cleaning contracts, make sure to include:

- Rates and Fees: Define if you’re using a flat rate per cleaning or an hourly rate. Also, detail any seasonal changes in pricing or extra fees for deep cleaning.

- Payment Schedule: Specify how and when payments will be made (e.g., weekly, biweekly, or monthly).

- Preferred Payment Methods: Indicate the method of payment, whether bank transfer, credit card, or online payment platform.

Make sure the payment terms are well-documented so there are no issues when it comes time to pay for services.

Handling Disputes and Contract Termination

Contracts need to cover what happens if something goes wrong. This section should explain:

- Dispute Resolution Process: How to handle disagreements about cleaning standards, payments, or other contractual obligations.

- Contract Termination: Clearly state how either party can terminate the contract, the notice period required (typically at least one month), and the conditions for ending the contract early (e.g., a breach of contract).

This ensures that if any issues arise, both parties know the correct steps to take. This can also help you as a cleaning company owner avoid any confusion or miscommunication. 

Vacation Rental Cleaning Checklist

A cleaning checklist is essential to keep services consistent and thorough. This checklist includes all the tasks to be completed during each cleaning session. Here’s a quick rundown of what might be on a vacation rental cleaning checklist:

- General Cleaning: Dusting, vacuuming, and mopping floors.

- Bedrooms: Changing linens, making beds, and checking under beds for forgotten items.

- Bathrooms: Cleaning showers, toilets, sinks, mirrors, and replacing used towels.

- Kitchen: Cleaning countertops, appliances, dishes, and taking out the trash.

- Living Room: Dusting furniture, vacuuming sofas, and ensuring the space is neat.

Including a detailed cleaning checklist as part of the contract ensures nothing is missed, and the property is always ready for new guests.

Automation and Accepting Cleaning Jobs

With technology, cleaning processes can be more efficient. Using scheduling and automation software, like the tools offered by platforms such as Novagems, helps:

- Automate Scheduling: Manage cleaning schedules based on check-ins and check-outs, ensuring that the property is always clean for guests.

- Easy Communication: Allow cleaning teams and property owners to stay connected, share updates, and make changes to cleaning schedules on the fly.

- Tracking and Reporting: Track completed tasks and generate reports for quality assurance.

Automation helps improve the efficiency of cleaning jobs and ensures all parties stay on the same page, making the cleaning process smooth and hassle-free.

Conclusion

A vacation rental cleaning contract is essential for setting expectations, maintaining high standards, and ensuring smooth communication between property owners and cleaning companies. Covering all aspects helps both parties understand their roles and responsibilities. Including automation tools in the process can further simplify operations and ensure your vacation rental is always ready for guests. If you wish to learn how to get cleaning contracts then we have a detailed blog just for you! Click here to read more.